Physical activity

What variety of food would you like to provide to the attendees? Is there a possibility the food/treat to be provided at the place or do you need to bring or even cook yourselves? When the food will be served? Would you promote certain values by the food you are providing, e.g. local producers, organic, seasonal, vegan/vegetarian, low-carbon, etc? 

What information do you send the participants before the educational activity? How do you welcome the participants? How do you support them during the activity? What do you do in emergencies? What would you like to share with the participants after the activity? 

What are the safety rules of the place and emergency exits? How do you provide the emergency contacts, just in case? Do you have a first aid kit with you?

What stationery do you need for the activities? What kind of learning/educational materials do you provide to the participants, and what equipment do you need for your activity (computer, speakers, microphone, printer, flipchart etc) Do you consider the environmental aspect of the materials and what are the alternatives? Do you need to prepare some promotion materials or gifts for the attendees?

What is the environmental impact of your educational activity? How can you make the activity more sustainable and environmentally friendly? 

How do you intend to communicate with your target group and participants? How do you envisage the promotion of the educational activity? How do you reach more people and organizations? Do you engage with the local media? How do you promote your educational activity on social media? 

Do you have a budget for the educational event? Is there any funding secured? Or how do you organize an event with no budget? Where can you find financial support – what about funding institutions, sponsors, programs, local municipality, government? Or in-kind support – what about friends, organizations, institutions, schools, universities?